City of Overland Park Mayor and Council
Monday, November 7, 2022 7:30 PM
City Hall - 8500 Santa Fe Drive, Council Chamber |
View a live stream of this meeting at opkansas.civicweb.net Please silence cell phones while the meeting is in progress. |
| Mayor Curt Skoog | Council President Paul Lyons |
| Thomas Carignan Melissa Cheatham Jeff Cox Faris Farassati | Holly Grummert Scott Hamblin Logan Heley Jim Kite | Scott Mosher Sam Passer Fred Spears |
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The Open Public Comment Period will be conducted for a maximum of 30 minutes.
Persons wishing to speak during the Open Public Comment Period should register by 3 p.m. in advance of the meeting using this form. Each speaker will have one 3-minute speaking opportunity.
Speakers are required to follow the Code of Conduct for Public Comments.
Individuals may submit written comments by 3 p.m. in advance of the meeting using this form. |
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Consideration of a 2022 Budget Amendment |
Community Development Block Grant (CDBG) FFY 2022 Annual Action Plan:
Resolution No. 4840 - Approving a substantial amendment to the City's Community Development Block Grant FFY 2022 Annual Action plan and its submission to the Department of Housing and Urban Development. |
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Report from the Committee-of-the-Whole Meeting Held November 7, 2022:
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Ordinance No. BID-3389 - Providing for the assessment of the Business Improvement Service Fees for the 2023 assessment year for businesses located within the Downtown Business Improvement District. |
Revised 2023 Downtown Overland Park Partnership (DOPP) Budget - Incorporating use of funds from the 2023 Business Improvement District fees to be remitted to the Downtown Overland Park Partnership. |
Resolution No. 4861 - Establishing Planning and Development Services Fees for building plan review, permit, and inspection fees, and for land disturbance permits, site development permits, public improvement permits, and floodplain development permits. ● Committee Report to Council - Html |
Authorize the City Manager to Execute the Fiscal Year 2022 Community Development Block Grant Sub-Recipient Agreements:
Catholic Charities of Northeast Kansas, Inc. - To provide a Community Development Block Grant for short-term financial assistance for rent and utility payments for income eligible Overland Park households in the amount of $19,792.
Hillcrest Transitional Housing - To provide a Community Development Block Grant for short-term financial assistance for transitional housing and emergency assistance to income eligible households in the amount of $19,792.
Jewish Family Services - To provide public assistance and services to eligible Overland Park households in the amount of $14,844.
Johnson County Interfaith Hospitality Network, Inc. - To provide a Community Development Block Grant for case management services to households experiencing homelessness who seek emergency shelter and services at the Overland Park emergency shelter in an amount not to exceed $9,896.
Metro Lutheran Ministry - To provide public assistance and services to eligible Overland Park households in the amount of $14,844.
Safehome, Inc. - To provide public assistance and services to eligible Overland Park households in the amount of $17,318.
The Salvation Army - To provide a Community Development Block Grant for short-term financial assistance for rent and utilities in order to meet the basic needs of low income Overland Park households in the amount of $14,844.
Friends of JCDS, Inc. - To provide a Community Development Block Grant for accessibility and other improvements to group homes that provide housing to disabled Overland Park residents in the amount of $74,220.
InterUrban Arthouse, Inc. - To provide microenterprise grants to support low- and moderate-income artists and creative industry professionals in Overland Park in the amount of $61,850.
Board of County Commissioners of Johnson County - To provide a Community Development Block Grant for minor home rehabilitation services for income-eligible Overland Park home owners in an amount not to exceed $98,961. ● Committee Report to Council - Html ● FY2022 Funding Recommendations ● Agreement - Catholic Charities of Northeast Kansas, Inc. ● Agreement - Hillcrest Transitional Housing ● Agreement - Jewish Family Services ● Agreement - Johnson County Interfaith Hospitality Network Inc ● Agreement - Metropolitan Lutheran Ministry ● Agreement - The Salvation Army ● Agreement - Friends of JCDS, Inc. |
Resolution No. 4859 - Setting a public review and comment period from November 17 to November 23, 2022, and setting a public hearing December 5, 2022, regarding approval and submission of a substantial amendment to the City’s Community Development Block Grant (CDBG) Federal Fiscal Year (FFY) 2020-2024 Five-Year Consolidated Plan for Coronavirus (CDBG-CV) Funding. |
Fiscal Year 2023 Letters of Understanding for Community Assistance Programs:
Letter of Understanding - Johnson County Department of Aging and Human Services to provide funding to the Johnson County Emergency Assistance Program, in the amount of $10,000.
Letter of Understanding - Johnson County Department of Aging and Human Services to provide funding for the Johnson County Utility Assistance Program, in the amount of $40,000.
Letter of Understanding - United Community Services of Johnson County to provide a grant for the Human Services Fund to assist local nonprofit agencies which provide safety net programs, in the amount of $94,000. ● Committee Report to Council - Html ● Letter of Understanding - Johnson County Human Services - Emergency Assistance ● Letter of Understanding - Johnson County Human Services - Utility Assistance |
2022 Parks and Recreation Playground Replacement Program - For replacement of playground equipment with Athco, LLC, at Bluejacket Park, 10101 Bond; Fox Hill North Park, 10600 Indian Creek Parkway; and Kingston Lake Park, 15254 Lowell; in the budgeted amount of $260,000. ● Committee Report to Council - Html ● Bluejacket - Proposal and Rendering |
Proposed Amendment to Arboretum LongHouse Project Budget - To increase the Capital Improvements Program in the amount of $320,000 with $160,000 to come from the Special Parks and Recreation Contingency Fund and $160,000 to come from the Arts and Recreation Foundation of Overland Park. |
Third Amendment to Agreement - Arts and Recreation Foundation of Overland Park, Inc., for for funding the construction of the Arboretum and Botanical Gardens visitors center and surrounding improvements for the Arboretum LongHouse Project. ● Committee Report to Council - Html ● Third Amendment to Agreement - Arts and Recreation Foundation of Overland Park |
Change Order No. 5 - McCownGordon Construction, LLC, in the amount of $320,000 for the construction of the Overland Park Arboretum LongHouse project. ● Committee Report to Council - Html ● Change Order No 5 - McCownGordon Construction, LLC [Project No. PR-1891] |
Resolution No. 4862 - Authorizing the establishment of a common consumption area generally located in the vicinity of 7313 W. 80th Street, allowing the consumption of alcoholic liquor on property not otherwise subject to a license issued pursuant to the Kansas Liquor Control Act or the Club and Drinking Establishment Act. |
Ordinance No. POC-3393 - Relating to intoxicating liquor in public places; to include parking areas and parking lots where a Common Consumption Area may be designated. |
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Bid Tabulation - Maintenance Service for City Vehicles - Oil Change with Valvoline, LLC, d/b/a Valvoline Instant Oil Change for a one-year period, with an option for two (2) one-year extensions, at the unit prices set forth in the bid tabulation . ● Committee Report to Council - Html ● Bid Tabulation - Maintenance of City Vehicles - Oil Change |
Finance, Administration and Economic Development - Committee Report |
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2022 Audit Engagement - Allen, Gibbs and Houlik, L.C., for audit of 2022 Financial Statements. ● Committee Report to Council - Html ● 2022 Auditor’s Communication - Allen, Gibbs and Houlik, L.C. ● 2022 Engagement Letter - Allen, Gibbs and Houlik, L.C., for City Audit ● 2022 Engagement Letter - Allen, Gibbs and Houlik, L.C., for Convention Center Audit |
Approval of Vendor Selection and Authorization to Negotiate an Agreement - PepsiCo Foodservice as the exclusive beverage provider for City facilities. |
2023 Annual Calendar of Meetings - City Council, Goal Area Committees and Boards, Commissions and other Plural Authorities. |
Finance, Administration and Economic Development - Staff Report |
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Council Minutes - September 19, 2022. |
Expenditure Ordinance No. 10A - Outlining the expenditures from the General Operating Fund and the Capital Projects Fund for September 30 through October 13, 2022. |
Expenditure Ordinance No. 10B - Outlining the expenditures from the General Operating Fund and the Capital Projects Fund for October 14 through October 27, 2022. |
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Logan Heley, Chair Sam Passer, Vice Chair; Melissa Cheatham; Scott Hamblin; Jim Kite; Fred Spears |
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Community Development - Planning & Development Services - Staff Report |
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Director, Planning & Development Services Jack Messer |
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Director, Parks & Recreation Jermel Stevenson |
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Holly Grummert, Chair Scott Mosher, Vice Chair; Thomas Carignan; Faris Farassati; Scott Hamblin; Paul Lyons |
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Chief of Police Frank Donchez |
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Fire Chief Bryan Dehner |
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Jim Kite, Chair Melissa Cheatham, Vice Chair; Jeff Cox; Faris Farassati; Logan Heley; Scott Mosher |
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Remove Existing Traffic Signal and Replace with a Multi-Way Stop Control - 91st Street and Nieman Road. ● Committee Report to Council - Html ● Exhibit No. 1 - 91st St & Nieman Signal Warrant ● Exhibit No. 2 - 91st & Nieman Multi-Way Stop Warrant ● Exhibit No. 3 - 91st St & Neiman 2022 AM All-Way Stop Control Report ● Exhibit No. 4 - 91st St & Neiman 2022 PM All-Way Stop Control Report |
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Interim Director, Public Works Lorraine Basalo |
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Finance, Administration and Economic Development - Committee Report |
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Fred Spears, Chair Thomas Carignan, Vice Chair; Jeff Cox; Holly Grummert; Paul Lyons; Sam Passer |
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Selection of Third Party Administrator and Authorization to Negotiate a Second Amendment to Agreement – Thomas McGee, LC, for Third-Party Administration Services for the City’s Self-funded Workers’ Compensation Program, for an initial term of January 1, 2023, to January 1, 2026, in an estimated amount not to exceed $50,000, with the option to extend the contract for two (2) additional one-year terms. ● Committee Report to Council - Html ● Summary RFP Responses - Workers Compensation Third-Party Administration Services |
Finance, Administration and Economic Development - Staff Report |
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Deputy City Manager Kristy Cannon Stallings |
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Economic Development Public-Private Partnership Projects - Regular Agenda |
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Director, Planning & Development Services Jack Messer |
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Special Event Permit No. SEP2022-00532 - 9520 Metcalf. A special event permit is requested from September 30, 2022, through January 16, 2023 to allow a temporary tent in the parking lot. Application made by Austin Carpenter, representing Fiorella’s Jack Stack Barbecue. ● Maps |
Special Event Permit No. SEP2022-00570 - 8909 West 179th Street. A special event permit is requested from November 25 through December 17, 2022, to allow a holiday luminary walk. Application made by Katharine Garrison, representing the Overland Park Arboretum and Botanical Gardens. ● Maps |
Special Event Permit No. SEP2022-00586 - 10103 Metcalf. A special event permit is requested from November 18, 2022 through January 1, 2023 to allow a holiday lighting display and detached signs. Application made by Brooke Fechter, representing Altasciences. ● Maps |
Special Event Permit No. SEP2022-00594 - 10100 Metcalf. A special event permit is requested from November 18, 2022, through January 1, 2023, to allow detached signs. Application made by Emmanuel Baptist Church, represented by Brooke Fechter with Altasciences. ● Maps |
Revised Preliminary Plan No. PDP2022-00013 - Overland Crossing - Vicinity of the southwest corner of 119th Street and Metcalf. Application made by Legacy OC, LLC. The Planning Commission approved this item on October 10, 2022, by a vote of 9 to 0. (Related Case No. REZ1994-00030) ● Maps |
Revised Preliminary Plan No. PDP2022-00020 - Cyan Southcreek Apartments - 13200 Foster. Application made by BCORE MF Southcreek, LLC. The Planning Commission approved this item on October 10, 2022, by a vote of 9 to 0. (Related Case No. REZ2017-00102) ● Maps |
Revised Preliminary Plan No. PDP2022-00021 - Brookridge - Stipulation change - Vicinity of the southeast corner of 103rd Street and Antioch. Application made by Overland Park Development Company l, LLC. The Planning Commission approved this item on October 10, 2022, by a vote of 9 to 0. (Related Case No. REZ2018-00001) ● Maps |
Rezoning No. REZ2022-00012 - Vicinity of the northeast and southeast corners of 167th Street and Quivira. Rezoning is requested from RUR-J, Rural District, Johnson County, to RP-1N, Planned Single-Family Infill Residential District, to allow development of single-family residential lots. Application made by Mills Farm Development, LLC. The Planning Commission approved this item on October 10, 2022, by a vote of 9 to 0. Ordinance No. Z-4241 ● Maps |
Rezoning No. REZ2022-00013 - 10440 Marty. Rezoning is requested from CP-2, Planned General Business District, to BP, Business Park District, to allow self-storage and incubator office space. Application made by ANL 8300, LLC. The Planning Commission approved this item on October 10, 2022, by a vote of 9 to 0. Ordinance No. Z-4242 ● Maps |
Rezoning No. REZ2022-00014 - Vicinity of the southeast corner of 95th Terrace and Mission. Rezoning is requested from R-1, Single-Family Residential District, and R-2, Two-Family Residential District, to RP-4, Planned Cluster Housing District, to allow multi-family housing. Application made by Ranch Mart South, LLC. The Planning Commission approved this item on October 10, 2022, by a vote of 9 to 0. Ordinance No. Z-4243 ● Maps |
Comprehensive Plan Annual Update No. PLM2022-00082 - 2022 Annual Updates. Application made by the City of Overland Park. The Planning Commission approved this item on October 10, 2022, by a vote of 9 to 0. Ordinance No. OPCP-3381 |
Official Street Map Annual Update No. PLM2022-00084 - 2022 Annual Updates. Application made by the City of Overland Park. The Planning Commission approved this item on October 10, 2022, by a vote of 9 to 0. Ordinance No. CSM-3382 |
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Drainage and Storm Sewer Easement Vacation No. VAC2022-00004 - Overland Crossing - 11900 Metcalf. Application made by Phelps Engineering, Inc. Ordinance No. VAC-3391
Staff requests a continuance to the December 5, 2022, City Council meeting. |
Rezoning No. REZ2021-00018 - 19080 Antioch. Rezoning is requested from A, Agricultural District, to RE, Residential Estates District, to allow a single-family subdivision. Application made by South Wind Farms, LLC. The Planning Commission approved this item on November 8, 2021, by a vote of 11 to 0. Ordinance No. Z-4180 (A valid protest petition has been submitted.) (Continued from the October 3, 2022, City Council Meeting) ● Maps |
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Executive Session - To conduct preliminary discussions relating to the acquisition of real property, pursuant to K.S.A. 75-4319 (b)(6). |
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